Protecting Personal or Confidential Information

There is a balance between individual privacy and the need to have records readily available for viewing. The Office of the Clerk & Comptroller is authorized to protect certain information through the process of redaction (obscure with a black box) and uses a combination of computer programs and human review to accomplish this important task. Should you find a document, or portion of a document, you believe requires protection of personal, confidential, or sensitive information, use the following guide to help you determine the appropriate process and/or form to complete to request redaction of your document(s). No fees are charged for these services.

Your Information is in a Court Document (Record)

A court record is a document or pieces of information that relates to a court case. If the information you are wanting to protect (redact) is stored in a court record, the Clerk & Comptroller has authority to protect your document under the following:

If you believe the information you are wanting to protect (redact) is stored in a court record, visit the Protecting Court Records page.

Note: Court documents are often recorded in the Official Record in addition to being held in a court record. For example, judgments are a common example. If a court record has also been recorded in the Official Record, you must follow the guidance for protecting the court record and protecting the official record.

Your Information is in a Document Recorded in the Official Record

If the information you are wanting to protect (redact) is stored in a document recorded in the Official Record of Pasco County, the Clerk & Comptroller has authority to protect your document under the following:

  • Florida Statues 28.2221 (5) - This law outlines restrictions for Clerk's in regards to displaying certain public records, including official records, on a publicly available website. These documents include death certificates, military discharges, and court documents related to family law, juvenile actions, and probate matters.
  • Florida Statues 119.071 (5) - This law outlines information Clerk's must designate as confidential automatically such as social security numbers, bank account numbers, debit card numbers, etc.
  • Florida Statues 119.071 (4) - This law allows Clerk's to make certain information in public records, including official records, confidential when requested by individuals in certain qualifying professions, as well as their spouses and/or children.

If you believe the information you are wanting to protect (redact) is stored in a document recorded in the Official Record, visit the Protecting Official Records page.

Your Information is NOT in a Court Document or a Document Recorded in the Official Record

Although most information maintained in the Pasco County Clerk & Comptroller's Office is maintained in a court record or an official record, some information may be stored in a general public record. If the information you are wanting to protect (redact) is not stored in a court document or a document recorded in the Official Record of Pasco County, you may be able to protect your document under the following:

  • Florida Statues 28.2221(5) and 119.071 -  General public records are afforded most of the same protections as official records. These laws outline information Clerk's must designate as confidential automatically and/or upon request.
  • In addition to the Pasco County Clerk & Comptroller's Office, the following government agencies in Pasco County offer protections for certain information:

If you believe the information you are wanting to protect (redact) is stored in a general public record, visit the Protecting General Public Records page.

Protect Yourself from Identity Theft

The Florida Rules of Judicial Administration and Florida Statutes mandates Clerk's to enable internet access to certain court records, official records, and general public records. 

It is important to our office that the information regarding our customers and the citizens of Pasco County are protected from being victims of identity theft. Your Social Security number and other sensitive information may appear in records due to the preparation of documents prior to laws and rules becoming effective. We have electronically reviewed our Internet documents (more than 14 million pages) and blocked sensitive items. As a result of certain issues, such as poor document quality or handwritten data, the system could have missed some sensitive information.

Visit the Protecting Yourself from Identity Theft page to learn more about how to protect yourself from identity theft.