Clerk to the Board
Board Records
The Board Records Department's main function is to be the record keeper and custodian for the Board of County Commissioners, pursuant to Florida Statutes 28.12 and 286.011(2).
The department receives and maintains all resolutions, ordinances, contracts and other documents that are approved by the Board. Pursuant to Florida Statutes 119, all records are open to the public.
The department is located in Dade City in the East Pasco Government Center and provides a centralized location for all documents pertaining to the Board of County Commissioners. A second location to access microfilm and imaged copies of the Board of County Commissioners is in the New Port Richey Recording Department, located in the West Pasco Government Center.
The first microfilm cartridge of the records of the Board is dated July 18, 1887. Prior to February 1985 all indexes of the records are on microfilm, beginning with March 1950. After February 1985 to current the index is on the Board Records Indexing system and since October 3, 1995 all documents have been imaged.
It is the function of the Board Records Department to attend meetings by clerking various board and committee meetings as required by Florida Statute or Ordinance. This includes audio recording of meetings, appropriate advertisements, preparation of the annotated agenda, preparation of minutes and distribution of documentation to various county departments, local, state, federal agencies and private citizens. Such boards and committees include, but are not limited to:
- Citizens Advisory Committee on the Comprehensive Plan
- Citizens Ordinance Review Committee
- Consumer Affairs Board
- Criminal Justice Information System Advisory Board
- Development Review Committee
- Educational Facilities Authority
- Environmental Land Acquisition Task Force
- Government Operations Committee
- Health Facility Authority
- Impact Fee Advisory Committee
- Metropolitan Planning Organization
- Pasco Construction Code Board
- Planning Commission
- Public Library Cooperative Board
- Public Safety Coordinating Council
- Tourist Development Council
- Transportation Disadvantage Board
- Value Adjustment Board
Clerk to the Board
Value Adjustment Board
The Clerk & Comptroller serves as the secretary to the Value Adjustment Board as required by
Florida Statutes 194.032(3).
The Value Adjustment Board (VAB) is an independent entity that is comprised of two elected
members of the Pasco County Commission, one elected member of the Pasco County School Board,
and two Pasco County citizens. The Department's function to this Board is to accept,
verify and attest to petitions received over the counter and through the mail; work in conjunction
with the Property Appraiser's office to schedule hearings; and notify petitioners by certified mail
of their hearing schedule. It is also this Department's responsibility to attend the proceedings
and make audio recordings.
Once recommendations are submitted by the Special Magistrates, the
recommendations are mailed to each petitioner who may then file a written exception to the VAB
before the final hearing. A complete list of the recommendations are distributed to the Board
members for their review prior to the Board's final hearing. According to
Florida Statutes 193.122 the Department prepares the Certificate of Value Adjustment, which is signed
by the Board following the final Value Adjustment Board hearing. A Notification of the Decision
form is prepared and sent to each petitioner advising them of the disposition of their petition.
The Department also prepares the Impact Notice and submits it to the newspaper to be advertised
within the time constraints as listed in the Florida Statutes.
Pursuant to
Florida Statutes 194.035(1), the Pasco County School Board is billed two-fifths of the expense of the hearings.
For a list of the DOR Rules of Procedures, forms and other Value Adjustment Board information,
please visit the
Department of Revenue's website.
Board of County Commissioners
MeetingsBCC Scheduled Meetings & Annotated Agendas BCC Main Page Pasco County Official Website Pasco Television Information Additional information regarding Board of County Commissioners' meetings is available through the official Pasco County website.