The Board Records Department's main function is to be the record keeper and
custodian for the Board of County Commissioners, pursuant to
Florida Statutes 28.12 and
286.011(2).
The department receives and maintains all resolutions, ordinances, contracts
and other documents that are approved by the Board and pursuant to
Florida Statutes 119, all records are open to the public.
The department is located in Dade City in the East Pasco Government Center and provides a centralized location for
all documents pertaining to the Board of County Commissioners. A second location to
access microfilm and imaged copies of the Board of County Commissioners is in the New
Port Richey Recording Department, located in the West Pasco Government Center.
The first microfilm cartridge of the records of the Board is dated July 18, 1887.
Prior to February 1985 all indexes of the records are on microfilm, beginning with
March 1950. After February 1985 to current the index is on the Board Records Indexing
system and since October 3, 1995 all documents have been imaged.
It is the function of the Board Records Department to attend meetings by clerking
various board and committee meetings as required by Florida Statute or Ordinance.
This includes audio recording of meetings, appropriate advertisements, preparation
of the annotated agenda, preparation of minutes and distribution of documentation
to various county departments, local, state, federal agencies and private
citizens. Such boards and committees include, but are not limited to:
- Citizens Advisory Committee on the Comprehensive Plan
- Citizens Ordinance Review Committee
- Construction Licensing Board of Adjustment and Appeals
- Construction Code Enforcement Board
- Committee of 100 Council of Business and Industry
- Consumer Affairs Board
- Criminal Justice Information System Advisory Board
- Development Review Committee
- Educational Facilities Authority
- Environmental Land Acquisition Task Force
- Government Operations Committee
- Health Facility Authority
- Impact Fee Advisory Committee
- Metropolitan Planning Organization
- Planning Commission
- Public Library Cooperative Board
- Public Safety Coordinating Council
- Tourist Development Council
- Transportation Disadvantage Board
- Value Adjustment Board
The Clerk serves as the secretary to the Value Adjustment Board as required by
Florida Statutes 194.032(3). The department's function to this Board is to accept,
verify and attest to petitions received over the counter and through the mail; work in
conjunction with the Property Appraiser's Office to schedule hearings; and notify
petitioners by certified mail of their hearing schedule. It is also this department's
responsibility to attend the proceedings and make audio recordings. Once the Special
Masters submits recommendations, a complete list of the recommendations is distributed to
the Board members for their review prior to the Board's final hearing.
Pursuant to
Florida Statutes 193.122, the department prepares the Certificate of Value Adjustment, which is signed
by the Board following the final Value Adjustment Board hearing. A Notification of
Decision form is prepared and sent to each petitioner advising them of the disposition
of their petition. The department also prepares the Impact Notice and submits it to the
newspaper to be advertised with the time constraints as listed in the Florida Statutes.
Pursuant to
Florida Statutes 194.035(1), the Pasco County School Board is billed two-fifths of the
expense of the hearings.
Additional information regarding Board of County Commissioners' meetings is available through the official Pasco
County website.
