Official Records and Protecting Your Personal Information

Please review the following information to learn how you can protect your public records privacy. If you do not have the OR Book and Page or Instrument Number, click on the Official Records Search link to search for documents. Search for the recorded document by person or company name, the book and page number of the recorded document, or by the instrument number.

Step-by-step instructions  on using this site to search for personal information


Social Security, Bank Account, Debit, and Credit Card Numbers

When preparing a document for recording in the Official Records, do not include social security numbers or complete bank account, debit, charge, or credit card numbers. Only include such numbers if they are specifically required by law.

If a social security number or a bank account, debit, charge, or credit card number was included in a document, it may have become part of the Public Record. Any person has the right to request that the Clerk & Comptroller remove these numbers from a publically available image or copy of an Official Records Document.

If you have the Official Records (OR) Book and Page or the Instrument Number, click the Request to Remove Protected Personal Information. No fee is charged for this service.


Confidentiality for Protected Groups

Florida Law provides for the confidentiality of individuals in certain qualifying professions, as well as their spouses, and/or children. Such information cannot be found in the Official Records Index, but may be included in documents such as mortgages and deeds. Florida Statutes Section 119.071(4) provides more detailed information regarding these confidentiality options and qualifications.

If you are a member of a qualifying profession you may request the Clerk & Comptroller to remove personal information such as home address, telephone number, etc. from documents in the Official Records. Request to Remove Protected Personal Information. No fee is charged for this service.

Restrictions for Internet Documents

Pursuant to section 28.2221(5)(a), certain Official Records documents may not be placed on a publicly available website. These documents include: Death Certificates, Military Discharges, and court documents related to Family Law, Juvenile actions, and Probate matters. Parties named in these recorded documents may request the Clerk & Comptroller to remove the image from a publicly available website. Request to Restrict Internet Document . No fee is charged for this service.

Contact The Recording Department

Dade City New Port Richey
Clerk & Comptroller
38053 Live Oak Avenue
Dade City, FL 33523-3894
(352)521-4518
Clerk & Comptroller
P.O. Box 338
New Port Richey, FL 34656-0338
(727)847-8086

Notice of Confidential Information for Court Filings

Amendments to the Rule of Judicial Administration 2.420 require the filer of a court record to identify certain records as confidential, modify the procedures for sealing and unsealing of court records, establish procedures for criminal cases, and address sealing of appellate court records. The Sixth Judicial Circuit Court implemented Administrative Order 2010-065 to provide a uniform process and forms to comply with the amendments. The filer of a court record containing confidential information is responsible for providing the Clerk & Comptroller a Notice of Confidential Information Within Court Filing. This Notice must accompany the filing.

The filer must use the Notice form attached to AO 2010-065 and note on this form whether any confidential information is included within the document being filed, identify the confidentiality provision that applies; and identify the exact location of the confidential information within the document.

Identify Theft

How does identify theft happen? Identify thieves may obtain personal information in the following ways:

  • Going through trash or “dumpster diving”.
  • Stealing wallets or purses
  • Stealing mail
  • Using fake emails to solicit personal information
  • Stealing personnel records from their employers


Ways to prevent identity theft are:

  • Shred financial documents before discarding them
  • Protect your Social Security Number
  • Don't give out personal information unless you’re sure who you’re dealing with
  • Don't use obvious passwords
  • Keep your information secure
  • Safeguard information on your computer


If you become a victim of identify theft, it is suggested that you take the following steps and access some of the links below:

  • File a police report with your local law enforcement agency
  • Call Florida’s Fraud Hotline at 1-866-9-NO-SCAM
  • Call the Federal Trade Commission at 1-877-ID-THEFT


To learn more about how to avoid identity theft and what to do if your identity is stolen, visit: Fighting Back Against Identity Theft