Accounts Payable

Accounts Payable for the Board of County Commissioners

Prompt Payment Policy

This policy provides a guideline for Pasco County departments to help ensure vendors and contractors who provide goods and/or services to the Pasco County Board of County Commissioners (BCC) and its departments (County) receive payment on a timely basis and in accordance with the Local Government Prompt Payment Act (Chapter 218, Part VII, Florida Statutes).

Access the prompt payment policy (PDF).

Vendor Electronic Funds Transfer (EFT)

The Vendor Electronic Funds Transfer option is available for invoices billed to the Pasco County Board of County Commissioners. Access the EFT Authorization Form (PDF).

Review of Agenda Items

The Accounts Payable Division (AP) reviews agenda items prior to Board of County Commissioners meetings to determine the propriety of financial terms, including the availability of funds. Check out the procedure for the review of agenda items (PDF).

Request Stop Payment on a Check 

To request stop payment on a check issued by the Clerk & Comptroller, a written Stop Payment Request form must be completed and submitted to the Office of Nikki Alvarez-Sowles, Esq., Pasco County Clerk & Comptroller. The Stop Payment Request may be returned by mail, email, or in person.  Along with the stop payment request, you must also submit a copy of a government issued photo identification.

The following information is required to complete the stop payment request:

  • Check number
  • Check date
  • Amount of original check
  • Description or Case Number
  • Payee Name

This information can be obtained by contacting the Accounts Payable Division at (352) 521-4566, option 2 during normal business hours of 8:30 a.m. – 5 p.m., Monday – Friday, excluding holidays.

Upon receipt of a fully completed and signed Stop Payment Request Form the Accounts Payable Division will re-issue the referenced check and mail it to the address provided on the form.

To submit request by mail, send the completed and signed request to:          

Office of Nikki Alvarez-Sowles, Esq., Pasco County Clerk & Comptroller, Attn: Accounts Payable Division, 38053 Live Oak Avenue, Dade City, FL 33523-3805.

To submit the request via email, send the completed and signed request to:

Accounts Payable 

To submit the request in-person, bring the completed and signed request to:

East Pasco Government Center, Finance Department, 14236 Sixth Street, Room 201, Dade City, FL 33523-3414.

OR

West Pasco Government Center, Official Records Division, 8731 Citizens Drive, Room 220, New Port Richey, FL 34654-5572.

Distribution Schedule

The distribution schedule describes court-related filing fees, service charges, costs, and fines, including a fee schedule for recording. This document guides Clerks in implementing Chapter Laws of Florida. Access the distribution schedule (PDF).